Overview
Trucking is one of the most regulated industries in the US. Freigent monitors compliance requirements continuously so nothing falls through the cracks — expired medical cards, HOS violations, overdue inspections.
Hours of Service (HOS) Monitoring
Freigent connects to your ELD (Motive, Samsara, Geotab, etc.) and monitors driver hours in real time:
- Available drive time — how many hours each driver can still drive today
- 14-hour window — tracks the on-duty window so drivers don't violate it
- 30-minute break rule — alerts when a break is needed
- 70-hour/8-day rule — tracks weekly cumulative hours
- Restart tracking — monitors 34-hour restart periods
What the AI does with HOS data:
- Before assignment: Won't assign a load to a driver who can't legally make the delivery window
- During transit: Alerts if a driver is approaching limits and suggests rest stops
- Predictive: Plans multi-segment trips with mandatory rest breaks factored in
- Never suggests driving over hours — safety is non-negotiable
DOT Compliance Dashboard
Track every compliance requirement in one place:
Document Tracking
- CDL (Commercial Driver's License) — expiration dates per driver
- Medical cards — DOT physical expiration tracking
- Vehicle registration — per truck and trailer
- Operating authority (MC number) — active status
- Insurance certificates — liability, cargo, general
- IRP (International Registration Plan) — multi-state registration
- IFTA decals — quarterly filing status
The AI alerts you 60, 30, and 7 days before anything expires. Critical expirations (like insurance or medical cards) trigger urgent alerts and block new load assignments for that driver/vehicle.
Driver Qualification Files (DQF)
Every driver needs a complete DQF. Freigent tracks:
- Application for employment
- Previous employer verification (going back 10 years for CDL drivers)
- Motor Vehicle Record (MVR) — annual review
- Medical examiner's certificate
- Road test certificate
- Drug and alcohol testing records
- Annual driver review
The DQF completeness score shows which drivers are fully compliant and which have gaps.
Drug & Alcohol Clearinghouse
Freigent monitors Clearinghouse requirements:
- Pre-employment queries for new hires
- Annual limited queries for all CDL drivers
- Tracking of test results and violations
- Return-to-duty process management
DVIR (Driver Vehicle Inspection Reports)
Digital pre-trip and post-trip inspections:
- Drivers complete inspections on the mobile app
- Defects are logged with photos and descriptions
- Critical defects flag the vehicle as out-of-service
- Repair workflows route defects to maintenance
- Certification that repairs were completed
Incidents & Safety Events
When something goes wrong:
- Incident logging — record accidents, cargo damage, traffic violations
- Severity classification — low, medium, high, critical
- Investigation workflow — collect statements, photos, documentation
- Cost tracking — insurance claims, repairs, legal costs
- Trend analysis — identify patterns (same driver? same route? same time?)
Driver Coaching
Based on safety data, Freigent can identify drivers who need coaching:
- Hard braking events
- Speeding patterns
- HOS close-calls
- Inspection failures
- Incident frequency
The AI generates coaching recommendations specific to each driver's patterns.
Safety Reports
- Incident trend analysis (monthly/quarterly)
- Safety metrics by driver
- Vehicle inspection pass/fail rates
- HOS violation frequency
- Insurance report (loss history for renewals)
- Audit-ready document exports (for DOT audits)
Compliance Automation
Set it and forget it:
- AI monitors all expiration dates
- Automatic reminders to drivers (via app notification)
- Automatic task creation for dispatchers
- Block assignments when compliance gaps exist
- Generate audit-ready reports on demand
The worst time to find out a medical card expired is during a DOT audit or roadside inspection. Freigent makes sure that never happens.