Overview
Trucking is one of the most regulated industries in the US. Freigent monitors compliance requirements continuously so nothing falls through the cracks, expired medical cards, HOS violations, overdue inspections.
Hours of Service (HOS) Monitoring
Freigent connects to your ELD (Motive, Samsara, Geotab, etc.) and monitors driver hours in real time:
- Available drive time: how many hours each driver can still drive today
- 14-hour window: tracks the on-duty window so drivers don't violate it
- 30-minute break rule: alerts when a break is needed
- 70-hour/8-day rule: tracks weekly cumulative hours
- Restart tracking: monitors 34-hour restart periods
What the AI does with HOS data:
- Before assignment: Won't assign a load to a driver who can't legally make the delivery window
- During transit: Alerts if a driver is approaching limits and suggests rest stops
- Predictive: Plans multi-segment trips with mandatory rest breaks factored in
- Never suggests driving over hours: safety is non-negotiable
DOT Compliance Dashboard
Track every compliance requirement in one place:
Document Tracking
- CDL (Commercial Driver's License), expiration dates per driver
- Medical cards, DOT physical expiration tracking
- Vehicle registration, per truck and trailer
- Operating authority (MC number), active status
- Insurance certificates, liability, cargo, general
- IRP (International Registration Plan), multi-state registration
- IFTA decals, quarterly filing status
The AI alerts you 60, 30, and 7 days before anything expires. Critical expirations (like insurance or medical cards) trigger urgent alerts and block new load assignments for that driver/vehicle.
Driver Qualification Files (DQF)
Every driver needs a complete DQF. Freigent tracks:
- Application for employment
- Previous employer verification (going back 10 years for CDL drivers)
- Motor Vehicle Record (MVR), annual review
- Medical examiner's certificate
- Road test certificate
- Drug and alcohol testing records
- Annual driver review
The DQF completeness score shows which drivers are fully compliant and which have gaps.
Drug & Alcohol Clearinghouse
Freigent monitors Clearinghouse requirements:
- Pre-employment queries for new hires
- Annual limited queries for all CDL drivers
- Tracking of test results and violations
- Return-to-duty process management
DVIR (Driver Vehicle Inspection Reports)
Digital pre-trip and post-trip inspections:
- Drivers complete inspections on the mobile app
- Defects are logged with photos and descriptions
- Critical defects flag the vehicle as out-of-service
- Repair workflows route defects to maintenance
- Certification that repairs were completed
Incidents & Safety Events
When something goes wrong:
- Incident logging: record accidents, cargo damage, traffic violations
- Severity classification: low, medium, high, critical
- Investigation workflow: collect statements, photos, documentation
- Cost tracking: insurance claims, repairs, legal costs
- Trend analysis: identify patterns (same driver? same route? same time?)
Driver Coaching
Based on safety data, Freigent can identify drivers who need coaching:
- Hard braking events
- Speeding patterns
- HOS close-calls
- Inspection failures
- Incident frequency
The AI generates coaching recommendations specific to each driver's patterns.
Safety Reports
- Incident trend analysis (monthly/quarterly)
- Safety metrics by driver
- Vehicle inspection pass/fail rates
- HOS violation frequency
- Insurance report (loss history for renewals)
- Audit-ready document exports (for DOT audits)
Compliance Automation
Set it and forget it:
- AI monitors all expiration dates
- Automatic reminders to drivers (via app notification)
- Automatic task creation for dispatchers
- Block assignments when compliance gaps exist
- Generate audit-ready reports on demand
The worst time to find out a medical card expired is during a DOT audit or roadside inspection. Freigent makes sure that never happens.