Overview
Freigent handles carrier accounting from invoice generation to payment collection. The goal is simple: you deliver the load, Freigent gets you paid.
Invoicing
Automatic Invoice Generation
When a load is delivered and POD (Proof of Delivery) is collected, Freigent automatically:
- Generates an invoice with the correct rate, accessorial charges, and load details
- Attaches required documents — BOL (Bill of Lading), POD, rate confirmation
- Sends it to the broker's billing email
- Logs the invoice in your accounts receivable
You don't have to create invoices manually. The AI knows the rate from the booking, the delivery details from the load, and the billing contact from the broker profile.
Invoice Follow-Up & Collections
Freigent tracks every invoice and follows up automatically:
- Day 1: Invoice sent with all documents
- Net 30 (or per terms): Polite payment reminder
- Day 45: Firmer follow-up, references original invoice and terms
- Day 60: Assertive notice, mentions impact on future business
- Day 75: Final notice before collections/legal
- Day 90+: Escalated to you with full history for manual intervention
The tone escalates naturally — Freigent doesn't burn broker relationships over a 31-day payment, but it also doesn't let invoices slide to 90 days without pressure.
Accounts Receivable (AR)
See all money owed to you:
- Outstanding invoices by broker
- Aging breakdown (current, 30, 60, 90+ days)
- Payment status per invoice
- Total receivables dashboard
Accounts Payable (AP)
Track what you owe:
- Driver settlements
- Fuel costs
- Maintenance bills
- Insurance premiums
- Vendor payments
Driver Settlements
After each load (or on a schedule), Freigent calculates what the driver is owed:
- Base pay (per mile, per load, or percentage)
- Fuel reimbursement (if applicable)
- Accessorial pay (detention, layover, etc.)
- Deductions (advances, fuel card charges, insurance)
Settlements can be generated per-load or batched weekly/bi-weekly.
Factoring
If you use a factoring company, Freigent organizes your invoices for easy submission and tracks which invoices have been factored and which are still outstanding. Reconcile factored vs non-factored receivables in one view.
Expense Tracking
Categorize and track all business expenses:
- Fuel (synced from fuel cards)
- Maintenance and repairs
- Insurance premiums
- Tolls
- Driver advances
- Office and administrative costs
- Equipment lease payments
Upload receipts or let Freigent auto-categorize fuel card transactions.
Fuel Card Integration (Coming Soon)
Fuel card integrations will auto-import transactions, categorize by driver and vehicle, and feed into IFTA reporting. Planned support for WEX Fleet, Comdata, EFS, Fleet One, and RTS Carrier Services. In the meantime, expenses can be entered manually or uploaded via CSV.
IFTA Reporting
Freigent generates quarterly IFTA (International Fuel Tax Agreement) reports:
- Miles driven per state (from ELD data)
- Fuel purchased per state (from fuel card data)
- Tax owed or refund due per state
- Ready-to-file reports
This saves hours of manual calculation every quarter.
Truck P&L (Profit & Loss)
See profitability per vehicle:
- Revenue generated (loads hauled)
- Direct costs (fuel, driver pay, maintenance)
- Allocated costs (insurance, overhead)
- Net profit per truck per month
This helps you identify which trucks are making money and which are dragging down your average. Maybe that older truck with high maintenance costs is actually losing money — now you know.
Financial Reports
- Monthly Financial Summary
- Revenue Analysis (by lane, broker, driver, truck)
- AP/AR Aging reports
- Lane Profitability (which corridors make you the most money)
- Budget vs Actual tracking
- 1099 Reports for independent contractors
- Trial Balance
QuickBooks & Xero Integration (Coming Soon)
Two-way sync with QuickBooks and Xero is in development. For now, you can export invoices and reports as CSV for manual import into your accounting software.