Overview
Freigent handles carrier accounting from invoice generation to payment collection. The goal is simple: you deliver the load, Freigent gets you paid.
Invoicing
Invoice Preparation
When a load is delivered and POD (Proof of Delivery) is collected, Freigent automatically:
- Generates an invoice with the correct rate, accessorial charges, and load details
- Attaches required documents, BOL (Bill of Lading), POD, rate confirmation
- Prepares it for the broker's billing email. Sending is on for companies in the accounting pilot; for everyone else the invoice is held for your approval in Workflow
- Logs the invoice in your accounts receivable
You don't have to create invoices manually. The AI knows the rate from the booking, the delivery details from the load, and the billing contact from the broker profile.
Invoice Follow-Up & Collections
Freigent tracks every invoice and prepares overdue-payment reminders on a repeating schedule, plus a 60-day escalation task for you. Reminders send automatically only for companies in the accounting pilot; otherwise they wait for your approval in Workflow. Freigent does not send collections or legal notices.
Accounts Receivable (AR)
See all money owed to you:
- Outstanding invoices by broker
- Aging breakdown (current, 30, 60, 90+ days)
- Payment status per invoice
- Total receivables dashboard
Accounts Payable (AP)
Track what you owe:
- Driver settlements
- Fuel costs
- Maintenance bills
- Insurance premiums
- Vendor payments
Driver Settlements
After each load (or on a schedule), Freigent calculates what the driver is owed:
- Base pay (per mile, per load, or percentage)
- Fuel reimbursement (if applicable)
- Accessorial pay (detention, layover, etc.)
- Deductions (advances, fuel card charges, insurance)
Settlements can be generated per-load or batched weekly/bi-weekly.
Factoring
If you use a factoring company, Freigent organizes your invoices for easy submission and tracks which invoices have been factored and which are still outstanding. Reconcile factored vs non-factored receivables in one view.
Expense Tracking
Categorize and track all business expenses:
- Fuel (synced from WEX, or entered manually)
- Maintenance and repairs
- Insurance premiums
- Tolls
- Driver advances
- Office and administrative costs
- Equipment lease payments
Upload receipts or let Freigent categorize WEX fuel transactions.
Fuel Card Integration
WEX can be connected now to import transactions, categorize them by driver and vehicle, and feed IFTA reporting. Comdata, EFS, Fleet One and T-Chek are coming soon. Until then, enter expenses manually or upload a CSV.
IFTA Reporting
Freigent calculates your quarterly IFTA (International Fuel Tax Agreement) figures:
- Miles driven per state (from ELD data)
- Fuel purchased per state (from WEX transactions, or fuel entries you add or import)
- Tax owed or refund due per state
- Figures to use when you file
You file the return yourself through your base state's IFTA portal and mark it filed in Freigent.
This saves hours of manual calculation every quarter.
Truck P&L (Profit & Loss)
See profitability per vehicle:
- Revenue generated (loads hauled)
- Direct costs (fuel, driver pay, maintenance)
- Allocated costs (insurance, overhead)
- Net profit per truck per month
This helps you identify which trucks are making money and which are dragging down your average. Maybe that older truck with high maintenance costs is actually losing money, now you know.
Financial Reports
- Monthly Financial Summary
- Revenue Analysis (by lane, broker, driver, truck)
- AP/AR Aging reports
- Lane Profitability (which corridors make you the most money)
- Budget vs Actual tracking
- 1099 Reports for independent contractors
- Trial Balance
QuickBooks & Xero Integration (Coming Soon)
Two-way sync with QuickBooks and Xero is in development. For now, you can export invoices and reports as CSV for manual import into your accounting software.